Partner with us at CNS 2025 Annual Meeting!

Sponsorship & Exhibitor Opportunities

You are cordially invited to exhibit, advertise and sponsor at the Cognitive Neuroscience Society (CNS) 2025 Annual Meeting, which will be held in person, March 29 - April 1, 2025, at the Sheraton Boston Hotel.

The Sheraton Boston is situated in the vibrant Back Bay neighborhood, centered around bustling Copley Square. This lively area is home to 1800’s landmarks Trinity Church and the Boston Public Library, and hosts various cultural festivals and farmers' markets. On Newbury Street, shoppers explore art galleries and designer boutiques while enjoying the ambiance of sidewalk cafés. The residential streets are lined with beautiful brownstones, and visitors are encouraged to stroll along Commonwealth Avenue to admire monuments honoring some of Boston’s most notable figures.

Walk to Boston Common and the Public Garden, the country’s first public park and botanical garden. Across the Charles River in Cambridge, you’ll find the prestigious campuses of Harvard University and MIT, hubs of innovation and scientific progress.

For nightlife, the lively bars and clubs along Lansdowne Street attract many students and young people. Don’t miss the opportunity to tour Fenway Park, a National Historic Landmark! If you're in town during the season, you can catch the Boston Red Sox on Opening Day (Apr 4, 2025) at the oldest and most unique ballpark in Major League Baseball.

CNS is committed to the development of mind and brain research aimed at investigating the psychological, computational, and neuroscientific bases of cognition. The purpose of the Annual CNS Meeting is to bring together researchers from around the world to share the latest in cognitive neuroscience research. The four-day program is filled with plenary speakers, symposia, awards, posters, and special events and covers all aspects of cognitive neuroscience research.

Become a Sponsor

Becoming a sponsor or exhibitor is a great opportunity to network and connect with colleagues and a targeted industry audience.

More than 1,000 participants are expected from more than 30 countries and 150 Institutions of Higher Education, including:

• Researchers and Educators
• Academic Administrators
• Faculty at Top Colleges and Universities
• Clinical Researchers
• Business and Management Consultants
• Students
• Academic and Scientific Publishers
• Technology Companies
• Government Agencies
• Data and Research Service Providers
• Scientific Societies and Organizations

Sponsorship Types

Platinum Sponsor - $25,000, includes:

• Double exhibit booth space at premium location
• Attendance - 8 employee registrations
• CV Share Program - have exclusive access to CNS member CVs. Choose up to 15 people to interview onsite for your company *We cannot guarantee that the selected CNS members will attend the CNS 2025 Annual Meeting in Boston.
• Company logo, link and 150-word profile on Sponsors page of CNS website
• Four email/listserv 'insert' ads, sent out to meeting attendees - 180 W x 150 H
• Full-page color ad in Meeting Program
• Logo included in all meeting emails
• Logo placed on all signage at meeting
• Logo prominently displayed on opening slides at live events
• Two social media digital marketing ads targeting ~3,745 followers on CNS X account (formerly Twitter)
• Exclusive sponsorship of one LIVE event (e.g. Welcome Reception, Keynote Address, etc.) at CNS with recognition on signage and website page, as well as announcement at opening of session

Gold Sponsor - $15,000, includes:

• Premium exhibit booth location
• Attendance - 5 employee registrations
• Company logo, link and 100-word profile on Sponsors page of CNS website
• Three email/listserv 'insert' ads, sent out to meeting attendees - 180 W x 150 H
• Full-page color ad in Meeting Program
• Logo included in all meeting emails
• Logo placed on all signage at meeting

Silver Sponsor - $10,000, includes:

• Premium exhibit booth location
• Attendance - 4 employee registrations
• Company logo, link and 75-word profile on Sponsors page of CNS website
• Two listserv email ads to meeting attendees
• Half-page color ad in the Meeting Program
• Logo included in all meeting emails
• Logo placed on all signage at meeting

Become an Exhibitor

Sponsorship applications must be received by January 30, 2025 to receive published pricing.  The last day applications will be considered is February 21 (although exhibit space may sell out before the date and space is not guaranteed).

Exhibit space is 8' deep by 10' wide, and includes one 6' skirted table, two chairs and one identification sign.

Furniture, carpet, electricity, internet, and other accessories may be rented from the exposition service company using the appropriate order forms in the Exhibitor Service Kit.

Exhibit space is assigned on a first-come, first-served basis with Silver, Gold and Platinum sponsors receiving first choice/premium spaces.  Please read our Exhibitor Agreement for hotel policies, insurance requirements and other guidelines.

Premium Exhibitor - $2,750, includes:

• Premium booth space with three employee meeting registrations
• Company link with 75-word profile description on Sponsors page of CNS website
• One listserv email ad to meeting attendees
• Recognition in Meeting Program

Standard Exhibitor - $1,750, includes:

• Booth space with two employee meeting registrations
• Company link with 75-word profile description on Sponsors page of CNS website
• Recognition in Meeting Program

Exhibit Hall Hours (tentative)*

Saturday, March 29, 2025
Exhibits load-in and set up	12:00 – 2:00 pm
Exhibits Open	3:00 – 5:15 pm
Poster Session	3:00 – 5:00 pm
Sunday, March 30, 2025
Exhibits Open	8:00 am – 7:15 pm
Poster Session	8:00 – 10:00 am
Poster Session	5:00 – 7:00 pm
Monday, March 31, 2025
Exhibits Open	8:00 am – 5:00 pm
Poster Session	8:00 – 10:00 am
Poster Session	2:30 – 4:30 pm
Tuesday, April 1, 2025
Exhibits Open	8:00 – 10:00 am
Poster Session	8:00 – 10:00 am
Exhibitor Tear Down	10:00 am – 3:00 pm

*Exhibit schedule is subject to change. All times are EDT.

Additional Sponsorship Opportunities

Great as an add-on to exhibitor booth or sponsorship

Industry Sponsored Lunch Symposium ($20,000 USD)

Host a symposium over a lunch hour for attendees to come and learn about your company and your products. This symposium will be advertised on the Annual Meeting website, and onsite signage. Lunch symposiums are very popular! Only a limited number of slots are available.

Poster Hall Reception - ($15,000 USD)

Poster presentations are one of the most popular and anticipated events at the Annual Meeting. You can enhance the attendee experience by sponsoring a wine and beer reception during one of our evening poster sessions. This is a prime opportunity for your company to engage with attendees in a relaxed, social environment, where they can discuss the latest research and make valuable connections.

Sponsorship Benefits:

• Exclusive Branding: Your company name and logo prominently featured on event signage, cocktail napkins, and other event materials.
• Visibility: Your sponsorship will be highlighted across multiple platforms including the Annual Meeting website, opening slides, CNSmtg X account (formerly Twitter), and onsite signage.
• Engagement: Attendees will have the chance to mingle and network while enjoying drinks, creating a perfect opportunity to showcase your brand.

Exact dates and times of the reception will be confirmed at a later stage, ensuring alignment with your schedule and preferences.

Don't miss the chance to be part of this vibrant and highly attended networking event!

Symposium Session Sponsorship ($10,000 USD per session)

Do you see a session that you’d like to sponsor? Promote your brand by sponsoring specific scientific sessions or keynote presentations, with your branding prominently displayed. Sponsorship includes logo on: meeting signage, opening slides, and promotional materials. Sponsors must provide branded items and artwork, with prior approval from CNS required.

Coffee / Snack Breaks ($10,000 USD per day)

Attendees need caffeine and food! Our coffee breaks are always packed. Host a coffee or snack break and your company will be recognized as the exclusive Coffee / Snack Break sponsor on the Annual Meeting website, our mobile app and onsite signage. Choice of March 30, 31, or April 1 2025.

Meeting Lanyards ($8,000 USD)

Place your branding around the necks of our attendees ensuring maximum visibility across the whole event with our exclusive lanyard sponsorship opportunity. All registered attendees, including CNS leadership, exhibitors, students, CNS staff, and guests receive a name badge and lanyard which must be worn at all times during the meeting. Sponsorship includes 1,500+ lanyards with your branding; one-color print (artwork must be approved by CNS).

Digital Media Ad Targeting ($7,500 USD)

Digital Media Ad Targeting is one of the most effective forms of digital advertising. Send high quality ads to our attendees both prior to our annual meeting and onsite during the conference. You will be able to promote your company and reach a new audience, including registered meeting attendees, past and prospective members, email list subscribers and more. Get exposure for your company and encourage booth traffic, months before anyone else!

X (formerly Twitter) ad: In one of the following formats:

JPEG or PNG, maximum file size: 5 MB.

• Landscape: 1600 by 900 pixels (recommended) / 1024 by 512 pixels (minimum)
• Square: 1080 by 1080 pixels
• Portrait: 1080 x 1350 pixels

GIF , maximum file size: 15 MB

• Landscape: 1600 by 900 pixels (recommended) / 1024 by 512 pixels (minimum)
• Square: 1080 by 1080 pixels
• Portrait: 1080 x 1350 pixels.

MP4 or MOV, 1200 x 1200 pixels, aspect ratio: 16:9 or 1:1 is recommended, video length 15 seconds or less recommended, but up to 90 seconds is allowed. File can be in 1080P with a maximum file size of 16GB

Power point slide size: Default size for a PowerPoint slide is 16:9, or widescreen, with dimensions of 1920 pixels wide by 1080 pixels high. Video and Audio allowed.

Important Dates

January 30, 2025	Deadline to submit partner applications and receive published pricing*
February 21, 2025	Deadline to submit late sponsorship applications or cancel for 50% refund
February 28, 2025	Booth assignments complete

* Applications received after January 30 will incur an additional charge of $250 for late processing.

If you are interested in sponsoring CNS this year, please complete the application below. If you would like to discuss other sponsorship ideas, we'd love to hear from you. Or, if you have any questions, please contact our offices at exhibits@cogneurosociety.org.

We look forward to seeing you at the CNS Annual Meeting!